Executive Assistant to Senior Director of Economic Programs & Coordinator of the NAACP Financial Fre
Executive Assistant to Senior Director of Economic Programs & Coordinator of the NAACP Financial Freedom Center
JULY 16, 2014
Position Location: Washington, DC
Reports to: Senior Director of Economic Programs
Travel: As necessary
FLSA Status: Non-Exempt
The National Association for the Advancement of Colored People (NAACP), a 501(c)(3) nonprofit organization for equal rights, seeks a coordinator of office operations (NAACP Financial Freedom Centers)/Executive Assistant to Senior Director of Economic Programs to assist in advancing the NAACP’s economic programs agenda, which includes the Financial Freedom Campaign. This division fosters the advancement of the Association’s economic goals and strengthens the NAACP’s capacity to eliminate racial/ethnic disparities by providing programming, public information, quantitative and qualitative research, and measurable advocacy tools.
SUMMARY OF DUTIES
Under the direction of the Senior Director for Economic Programs of the NAACP Financial Freedom Center will perform the following duties:
- Run the day-to-day administrative functions and operations of the Financial Freedom Campaign Center, including the reception area.
- Provide administrative support (including but not limited to schedule coordination, phone and mail correspondence, travel coordination, etc.) to the Senior Director of Economic Programs.
- Supervise center volunteers.
- Procure and maintain office supplies, furniture and equipment (in cooperation with NAACP National Procurement Officer and MIS Director).
- Coordinate mailings, conference calls, and logistics related to research, conferences, symposia, or other advocacy gatherings.
- Coordinate NAACP Economic Department special events and assist in leading some of these special events.
- Coordinate and assist in processing administrative forms associated with the operations of the Financial Freedom Center staff, including staff attendance reports, vacation requests, sick leave reports, as well as client sign-in records.
- Work with the Senior Director of Economic Programs and Director of Strategic Partnerships for the management of FFC, producing Financial Freedom Campaign and NAACP monthly reports, bookkeeping, checking account management, monthly bill and subscription payments, and expense reports.
- Coordinate the reproduction of materials needed for National Board meetings, national, regional and state conventions and conferences, as well as other meetings or events specified by the Senior Director of Economic Programs.
- Be responsible for overseeing the coordination of mass mailings and communication of FFCC newsletters, research publications and other outreach.
- Perform other clerical duties such as greeting visitors, scheduling appointments, providing information to callers, taking dictation, composing and typing routine correspondence, and reading and routing incoming mail.
- Perform other administrative and programmatic duties as may be assigned by the Senior Director of the NAACP Economic Department and the Director of Strategic Partnerships and in support of the NAACP economic program agenda.
- Familiarity with the nonprofit advocacy sector.
- Minimum 2+ years of office management experience
- Bachelors Degree or equivalent experience
- Well organized with strong professional, interpersonal and multi-tasking skills.
- Ability to handle and respect confidential information.
- Knowledge of information systems and the supporting infrastructure of computers, data sources and desktop software
- Must be able to manage multiple projects, service oriented and be aware of the needs and concerns of the program/s.
- Excellent communication (including written and oral) skills.
- Proficient in using MS Office applications such as Word, Excel, PowerPoint, Publisher and Access.
- Ability to manage multiple assignments while being detail oriented and flexible.
It is the continuing policy of the NAACP to take affirmative action to assure equal opportunity for all current and prospective employees without regard to race, color, national origin, ancestry, age, gender, gender identity or expression, sexual orientation, personal appearance, marital status, familial status, family responsibility, pregnancy or other pregnancy-related conditions, childbirth, disability, military/veteran status, citizenship status, religion or political affiliation, past convictions or incarceration, prior psychiatric treatment, or any other status protected by federal or state law, local ordinance or Executive Orders. The NAACP is an Equal Opportunity Employer.
Please note that this position is grant-funded and employment is contingent upon the continuation of such funds.
To Apply: Resume, cover letter, and salary requirements should be sent to NAACP:
Email: firstname.lastname@example.org (preferred method)
Mail: NAACP – Human Resources, 4805 Mt. Hope Drive, Baltimore, MD 21215
Fax: (410) 580-5735