Executive Assistant to the Chief Program Officer and Executive Vice President

Vacancy Announcement – September 10, 2012

Position Location:     Headquarters - Baltimore, MD                                    
Travel:                            Minimal                                                                                 

Summary:

Founded in 1909, the NAACP is the nation's oldest and largest civil rights organization. Its members throughout the United States and the world are the premier advocates for civil rights in their communities, conducting voter mobilization and monitoring equal opportunity in the public and private sectors.

We are seeking a highly experienced Executive Assistant to the Chief Program Officer/Executive Vice President. Ideal candidate must develop business memos and correspondence; Interface with high-level internal and external contacts with considerable autonomy; prioritize and organize information for presentation to management/board include working with and other program personnel to gather pertinent information and format it into useable presentations of report and manuals; organize and arrange the logistics of a variety of complex meetings; refer or personally attend to visitors inquiries and actions that require executive attention.

Summary of Duties:

Reporting into the Chief Program Officer and Executive Vice President (CPO/EVP), the Executive Assistant’s principal functions include:

  • Maintain procedure manual to ensure consistent performance of day-today operations of the department
  • Assist in logging and sorting of incoming and outgoing correspondences
  • Maintain calendar, schedule appointments, coordinate travel and perform duties related to CPO/EVP’s business agenda
  • Assist in preparation of board meetings, state conferences, and convention reports
  • Assist with the follow-up and/or coordination of logistics for meetings, speaking engagements, and other civic events.
  • Handle telephone inquires with efficiency and professionalism
  • Review and respond to correspondence as assigned by CPO/EVP
  • Perform and initiate the general planning and execution of daily administrative procedures
  • Protect and maintain a high level of confidentiality
  • Any and all other duties as determined by the CPO/EVP.

Qualifications:

The ideal candidate for this position will possess many, if not all, of the following professional qualifications, competencies and personal qualities:

  • Candidate should possess a bachelor’s degree or equivalent experience
  • Minimum 5+ years of solid administrative experience supporting senior level professionals
  • Minimum 3+ years experience scheduling
  • Strong organizational skills, attention to detail, and problem solving skills are critical
  • Ability to resolve conflict and manage ever-changing schedules
  • Thorough understanding of NAACP policies, procedures, and goals preferred
  • Outstanding oral, written, and verbal communication skills
  • Ability to work under pressure of time and urgent deadlines
  • Ability to work independently while managing multiple projects simultaneously
  • Computer skills and comfort level with Microsoft Office (Word, Outlook, Excel, Access)
  • Ability to travel as needed
  • Ability and willingness to work non-standard work hours, including evenings, weekends, and holidays, as needed

Nondiscrimination:

It is the continuing policy of the NAACP to take affirmative action to assure equal opportunity for all current and prospective employees without regard to race, color, national origin, ancestry, age, gender, gender identity or expression, sexual orientation, personal appearance, marital status, familial status, family responsibility, pregnancy or other pregnancy-related conditions, childbirth, disability, military/veteran status, citizenship status, religion or political affiliation, past convictions or incarceration, prior psychiatric treatment, or any other status protected by federal or state law, local ordinance or Executive Orders. The NAACP is an Equal Opportunity Employer.

To Apply:  Resume, cover letter, writing sample, and salary requirements should be sent to NAACP:

Email: hresources@naacpnet.org (preferred method)

Mail: NAACP – Human Resources, 4805 Mt. Hope Drive, Baltimore, MD 21215

Fax:  (410) 580-5735