Step 1: Form an Organizing Committee
An organizing committee must be made up of seven to ten people.
Step 2: Meeting of Organizing Committee.
In the first meeting, the committee should review the requirements for obtaining a charter. A prospective unit must have at least 25 members for youth unit or 100 members if it is a branch before it can form. A letter of recommendation from the State Conference President must be obtained. If organizing a youth unit, a letter from the local branch president must also be obtained along with the State Conference President’s letter.
Step 3: Submit Charter Application Packet
Charter application packets should be mailed to:
NAACP National Office
4805 Mt. Hope Drive
Baltimore, MD 21215
Packets should include a cover letter request a charter, the required letters of recommendation, and the entirety of membership fees collected from the initial people solicited. Contact NAACP headquarters approximately ten days after mailing charter application packet to get the anticipated date of when the NAACP National Board of Directors will review your application.
Step 4: Executive Authorization.
Once approved, the Organizing Committee will receive a letter from the National Office granting your unit Executive Authority to engage in the work of the NAACP. Membership cards will be sent to the members included in the charter application packet; these people will become your charter members. You will also receive a handbook for planning and hosting your first, official organizational meeting.
Step 5: Planning your Organizing Meeting
Your state conference president and charter members must receive notification of the date, time and location of your initial Organizing Meeting. Your local community should also receive notification through various public outlets such as newspaper placement, schools, churches, etc.
Step 6: Host Organizing Meeting
Your initial Organizing Meeting should provide new members with an understanding of the structure of the Association. At this meeting the newly formed unit will elect officers and begin the discussion of unit activities.