Job Posting: Executive Assistant

Vacancy Announcement – April 27, 2012

Position Location:     Baltimore, MD                                                                     
FLSA Status:                 Exempt
Travel:                            Minimal


Founded in 1909, the NAACP, a 501(c)(3) nonprofit organization, is the nation's oldest and largest civil rights organization. Its members throughout the United States and the world are the premier advocates for civil rights in their communities, conducting voter mobilization and monitoring equal opportunity in the public and private sectors.

We are seeking a highly motivated Executive Assistant to join the dynamic Legal Department team.  The ideal candidate must be able to assist the department in providing legal and general assistance on a multitude of activities for the NAACP; to ensure maximum protection of the organization’s legal rights; and to maintain its operations within the limits prescribed by the law.

Summary of Duties:

The Executive Assistant, under the direct supervision of the General Counsel, Deputy General Counsel, and/or the Special Assistant to the General Counsel will perform the following duties and responsibilities:           

  • Schedule meetings; maintain calendar, coordinate travel and other pertinent details related to the General Counsel.
  • Coordinate flow of information between the General Counsel and the Chief Operating Officer & Chief of Staff and/or President/CEO.
  • Manage all mail and phone inquiries directed to the General Counsel.
  • Perform general administrative procedures with the ability to exercise independent judgment and prioritize work schedule.
  • Handle general correspondence, preparation of reports, proposals and charts, and assist in transcription of minutes.
  • Attend and participate in conventions, meetings, conferences and special events, and represent the Legal Department as assigned by the General Counsel.
  • Perform such other related duties as may be assigned or delegated by the General Counsel, Deputy General Counsel and/or Special Assistant to the General Counsel.


Ideal candidates for this position will possess many, if not all, of the following professional qualifications, competencies and personal qualities:

  • At least five (5) years experience supporting a high-functioning, fast paced legal department
  • Must be able to manage multiple projects and be service oriented and aware of the needs and concerns of the department.
  • Experience with non-profit and/or civil rights organization preferred
  • Detail orientated and able to communicate effectively in oral and written forms
  • Strong organizational skills
  • Excellent typing, proofreading, grammar, spelling, and computer skills (Excel, MS Access, MS PowerPoint and MS Word)
  • Demonstrated ability to work under pressure and meet deadlines
  • Ability to work non-standard hours, as necessary

To Apply:  Resume, cover letter, writing sample, and salary requirements should be sent to NAACP:

Email: (preferred method)

Mail: NAACP – Human Resources, 4805 Mt. Hope Drive, Baltimore, MD 21215

Fax:  (410) 580-5735